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Ashcroft Technology Academy

Ashcroft Technology Academy

Governance Arrangements

Trustees and Governance

Ashcroft Technology Academy is operated through Prospect Education (Technology) Trust Limited (the Trust) and is therefore governed by a Board of Trustees which holds full responsibility for the educational and strategic direction of the Academy. The Trustees are the directors of the Trust. The Trust is a company limited by guarantee with no share capital and is also an exempt charity.

The Trust's Memorandum and Articles of Association and its Funding Agreement with the Department for Education (DfE) are the primary governing documents of the Trust. Members of the Trust are nominated by either the Secretary of State for Education or by the Principal Sponsor.  The articles of association require the members of the Trust to appoint at least three trustees to be responsible for the statutory and constitutional affairs of the Trust and the management of the Academy.

In accordance with the articles of association, the Trust has adopted a “Scheme of Management” approved by the Secretary of State for Education.  The Scheme of Management sets out how the management of the Academy should operate and prescribes that the trustees will be responsible for the overall operations and strategic development of the Academy, but that they may delegate responsibilities relating to the operational affairs and development of the Academy to the Executive Board (EB). In ensuring that the Trust’s finances are properly administered and that books of account are maintained and duly audited at least annually, the trustees have also established a separate Finance and Resources Committee (FRC) with appropriate delegated authorities.

The full Board of Trustees meets annually and the EB and FRC each aim to meet at least five times a year.  Both report directly to the trustees. At present, two trustees serve as members of both the EB and FRC.

The trustees are fully briefed on the deliberations of both the EB and FRC.  Aside from the Annual General Meeting, the trustees input to and approve the annual report and financial statements; played an active role in the original establishment of ADT City Technology College and its subsequent transition to Academy status in September 2007; and have established a Trustee Remuneration Committee comprising trustees at which they meet to sanction annual salary reviews for both the Academy’s Principal and Vice Principal, whilst setting parameters within which pay decisions are approved by the FRC for all other staff. They also input to and agree an annual Pay and Pensions Policy.

The Principal, who is also the Academy’s designated Accounting Officer, and the Vice Principal work closely on day-to-day matters of financial control. The Trustees have decided not to appoint an internal auditor; however, in 2016-17 they continued to appoint Mr S Harris FCA, a member of the EB, as Responsible Officer (RO). The RO’s role is fully defined and includes giving advice on financial matters and performing a range of checks on the Academy’s financial systems. In 2016-17 the Trust paid £1,500 (2016 - £1,500) for services rendered in relation to his role as Responsible Officer of the Trust.

Board of Trustees

Lord Ashcroft KCMG PC is the Chairman of the Board of Trustees for the Trust. Lord Ashcroft sponsored the development of Ashcroft Technology Academy and has maintained full involvement, interest and support through his role as Chair of Trustees ever since the founding days of ADT College to help ensure the Academy’s on-going success.

A list of current Trustees and their attendance at the most recent Annual Trustees Meeting is shown below.

Trustee Number of meetings attended Out of a possible
Lord Ashcroft KCMG PC (Chairman and Principal Sponsor) 1 1
D B Hammond (Vice Chair)* 1 1
A E Entwistle (member of EB & FRC) 1 1

 

 

 

 

 

* Replaced as a Trustee by S Harris on 25.2.2018

Each Trustee submits an annual entry for the Register of Business Interests. Owing to the nature of the Trust’s operations and the composition of the Board of Trustees and that of the EB and FRC being drawn from local public and private sector organisations, it is inevitable that transactions will take place with organisations in which a member of the relevant Board may have an interest.  All transactions involving such organisations are conducted at arm’s length and in accordance with the Trust’s financial regulations and normal procurement procedures. There were no related party transactions involving trustees in 2016-17.

Each of the above Trustees is also a Member of the Trust. In addition Dr R D B Whitcutt, Chair of the EB and FRC is also a Member of the Trust, although not a Trustee. Dr R D B Whitcutt received payment of £10,025 from unrestricted funds for services undertaken on behalf of the trustees in relation to consultancy and administration services including advice related to the Foundation Pension Plan. He received no payment in respect of his role as Chair of the EB.

Latest Signed Trustee AGM Minutes

Executive Board

The EB has been established by the Trustees to monitor the operational affairs and development of the Academy.  Members of the EB other than the Principal, Vice Principal and Deputy Principals serve up to a three year term of office subject to re-election. The Deputy Principals who served on the Board during the year rotate on an annual basis with the remaining Deputy Principals. The EB formally met five times during the 2016-2017 academic year.  Attendance during the year at meetings of the EB was as follows:

Board Member Number of meetings attended Out of a possible
M C J Barker* (Principal) 3 3
T Bothwell (parent member) 1 3
J Calvert (Deputy Principal) 3 3
P Edmondson** (parent member) 4 4
A Entwistle (community/industry member?) 3 5
M Gallagher (Deputy Principal) 2 2
P Hall (Associate Deputy Principal) 1 1
S Harris (community/industry member) 4 5
R Jarvis (community/industry member) 3 5
C J John (Deputy Principal) 2 2
S Jones (community/industry member) 0 5
D Knight*** (community/industry member) 2 5
D G Mitchell**** (Principal) 2 2
S Nash***** (parent member) 4 4
C Carli Nonnato (parent member)  3 5
R J Perry (Vice Principal) 5 5
Dr R D B Whitcutt (Chair) 5 5
N Williams-Howes****** (parent member) 0 0
K Wilson (community/industry member) 2 5

*Resigned 3.4.2017
** Appointed 1.12.2016
*** Changed from Henry to Knight
**** Appointed 5.4.2017, previously Deputy Principal
***** Appointed 1.12.2016
****** Resigned 7.9.2016

Each EB member submits an annual entry for the Register of Business Interests. Owing to the nature of the Trust’s operations and the composition of the Board of Trustees and that of the EB and FRC being drawn from local public and private sector organisations, it is inevitable that transactions will take place with organisations in which a member of the relevant Board may have an interest.  All transactions involving such organisations are conducted at arm’s length and in accordance with the Trust’s financial regulations and normal procurement procedures.

None of the members of the EB received any remuneration in respect of their services as members of the EB during 2016-2017 nor were any expenses reimbursed to them in the year in respect of their duties as members of the EB. The related party transactions associated with Dr R DB Whitcutt and Mr S Harris are outlined above and included with the Trust's Annual Report and Financial Statements.

Finance and Resources Committee

The FRC has been established by the trustees to specifically monitor finance and staffing matters within the Academy. The FRC has formally met four times during the year. Attendance at meetings in the year was as follows:

Committee Member Number of meetings attended Out of a possible
M C J Barker*(Principal) 3 3
T Bothwell (parent member) 3 4
A E Entwistle (trustee) 3 4
R Jarvis (community/industry member) 3 4
D Mitchell** (Principal) 2 2

Dr R D B Whitcutt (Chair)

4 4
K Wilson (community/industry member)  2 4
S Harris (Responsible Officer & Observer) 3 4

* Resigned 3.4.2017
** Appointed 5.4.2017, previously Deputy Principal